Creating petty cash accounts for drivers
You need a total of four petty cash accounts to monitor cash moving to and from delivery drivers, and into and out of cash drawers.
Petty cash account options
| Petty Cash Account | Paid out/in | Affects | Takeout Settings > Takeout tab > Deposits > Cash Accounts |
|---|---|---|---|
| Driver Bank | Paid in | Driver | Cash to driver |
| Driver Drop | Paid out | Driver | Cash to store |
| Drop Recv'd | Paid in | Cashier | Cash from driver |
| Bank Fund | Paid out | Cashier | Cash from store |
Driver bank functions (cash distributed to drivers) provide cash for drivers to make change during the initial deliveries of their shift, if needed. Driver 'banks' increase the cash liability for drivers, and decrease cash liability for the cashier.
Cash To Driver — Select 'Cash To Driver,' to designate this as the petty cash account to use when moving "starting bank" money from the cash drawer to the driver, from the perspective of the driver.
Cash From Store — Select 'Cash From Store,' to designate this as the petty cash account to use when moving "starting bank" money from the cash drawer to the driver, from the perspective of the cashier.
Driver drop functions (cash received in the store from drivers) reduce the cash liability for drivers, and increase cash liability for the cashier accepting the drop. Driver drops are very important, as they help prevent theft or driver assault.
Cash To Store — Select 'Cash To Store,' to designate this as the petty cash account to use when the cashier receives money from the driver, from the perspective of the driver.
Cash From Driver — Select 'Cash From Driver' to designate this as the petty cash account to use when the cashier receives money from the driver, from the perspective of the cashier.
To create petty cash accounts for use with Aloha Takeout:
- With Takeout selected in the product panel, select Maintenance > System Settings > Petty Cash Account.
- Create four petty cash accounts as shown:
-
Driver Bank Petty Cash Account
-
Driver Drop Petty Cash Account
-
Drop Received Petty Cash Account
-
Bank Fund Petty Cash Account
-
- Click Save and exit the Petty Cash Account function.
To align POS petty cash accounts with Aloha Takeout:
- With Takeout selected in the product panel, select Maintenance > Takeout Configuration > Takeout Settings.
- Under the 'Cash Accounts' group bar, align each cash account to the petty cash accounts defined in the POS for Aloha Takeout.
- Click Save.
Warning: You must use Aloha POS v6.7 or later for cash drawer detection.