Activating a clock-in movie
Once you create a movie and define the audience for whom it is intended, the Activation Schedule and Event Schedule functions work together to establish when the clock-in movie plays. The Activation Schedule function enables you to create reusable schedules that control when you want certain events to automatically recur at a store, such as daily at start-of-day, or weekly starting at 5:00 p.m. every Thursday. Then you add an event to an event schedule, assign an activation schedule to the event, and you can further stipulate when the event is to recur by entering a start date and an end date for the event.
When the system activates a function using an event, it remains active until the End-of-Day occurs and a new business day starts, at which time normal operations resume, unless you also add an event to disable the function prior to the End-of-Day. It may be necessary to add another event to disable (stop playing) the movie before the End-of Day occurs, based on your needs.
Editing or adding an activation schedule
Analyze your existing activation schedules to determine if a schedule with the desired recurrence interval for playing the movie already exists. If yes, use that activation schedule to activate the movie; if not, create a new activation schedule with the desired interval.
Reference: Refer to Activation Schedules for more information.
To configure the example cited in the scenario, you need an activation schedule that recurs daily and is in effect all day, so that every kitchen employee who clocks in during the day is able to view the video. The POS system provides a default 'Always' activation schedule configured for start-of-day, which meets the recurrence needs of this scenario; there is no need to create a new activation schedule.
Add Activate Movie event to event schedule
The 'Activate Movie' event type added to an event schedule establishes the movie to play, the activation schedule to use, and the dates on which you want the movie to start and end playing. Because the example scenario does not require the movie to stop playing before the End-of-Day runs, it is not necessary to add an event to disable the clock-in movie; however, it is entirely possible to do this, if desired.
Note: How you are using the Event Schedule function determines whether you add new events to an existing event schedule or add them to a new event schedule you create. For the purposes of this document, we assume you use one event schedule to which you add all events.
To add the 'Activate Movie' event type to an existing event schedule:
- Select Maintenance > Systems Settings > Event Schedule.
- Select the event schedule to edit from the drop-down list.
- Select the Events tab.
- Click the Add drop-down arrow, select Activate Movie as the event type, and click OK.
- Select Always from the 'Activation Schedule' drop-down list. Because the Always activation schedule stipulates to begin at 'start of day,' you cannot edit the 'Start time' in the event definition. This information is read only.
- Select the date on which you want the event to become active at the store in 'Start date.' This date must be equal to or later than the 'Start date' defined for the movie in the Movie function.
- Select the date on which you no longer want the event to be active at the store in 'End date.' This date must be equal to or earlier than the 'End date' defined for the movie in the Movie function.
- Under the 'Activate Movie' group bar, select the movie from the drop-down list.
- Select Activate.
- Click Save and exit the Event Schedule function.
Continue to "Refreshing POS data."
After running a data refresh, return to the main Clock in movie page.