Jobcodes - Financial tab

Jobcodes - Takeout tab

Maintenance > Labor id="jobcodes"> Jobcodes

You must attach an access level to an employee. You can use an existing access level, but most likely you will create a new access level specifically for an Aloha Takeout employee. Use the table below to create and configure access levels to meet your operational needs.

POS Access Levels - Aloha Takeout group bar

POS Access Level - Employee group bar

POS Access Levels - Financial group bar

POS Access Levels - Financial group bar (Cont)

Maintenance > Labor id="pos-access-levels"> POS Access Levels

You must create new employees specifically for the Aloha Takeout functionality, as well as modify job codes assigned to existing employees so they can perform certain ATO functions.

Aloha Takeout requires the following new employees when adding Aloha Takeout to a system.

• Interface employees — Create one interface employee for each ATO terminal on your system. ATO uses interface employees to release future and online orders, and facilitate driver assignment and dispatch.

• Training interface employees — Create one training interface employee for each ATO terminal on your system. Similar to interface employees defined above, ATO uses these employees to perform the same functions on training ATO orders.

• Dummy training employees — Create some dummy drivers, order takers, cashiers, dispatchers, etc. depending on your operation, that a new employee can clock in and use to understand the flow of takeout orders within your system.

We recommend you modify the following job codes or create new ones to perform certain Aloha Takeout functions.

• Order takers — Add the ATO order taker job code to existing employees.

• Cashiers — Add the ATO cashier job code to existing employees.

• Drivers and Dispatchers — In delivery operations, add the ATO driver or dispatcher job code to selected employees.

Maintenance > Labor id="employees"> Employees

To create ATO employees in the Aloha POS:

• With Takeout selected in the product panel, select Maintenance > Labor > Employees.
  
  
• Click the New drop-down arrow, select POS only, and click OK.
• Under the 'Personal information' group bar, type a Social security number. This entry may be random, but must be unique.
• Type a name to easily identify an interface employee. Example, 'ATOIT1' for terminal 1.
• Select the Jobcodes tab.
  
• Select the ATO interface job code from the drop-down list.
• Select the ATO interface access level from the drop-down list.
• Leave the Current pay rate as the 0.00 default value.
• Click Save.
• Repeat the steps above for each interface employee.

• Repeat the steps above to create training interface employees, except select the 'training interface job code' on step 6.
• Repeat the steps above for 'dummy' ATO employees to use for training purposes. Select the appropriate job code (driver, dispatcher, order taker, etc.).

To add job codes to employees that use Aloha Takeout:

• With Takeout selected in the product panel, select Maintenance > Labor > Employees and select an employee that interacts with Aloha Takeout from the 'Employee' drop-down list.

• Select the Jobcodes tab.

• Select a job code you configured to work with Aloha Takeout from the drop-down list.

• Select an access level you configured to work with Aloha Takeout from the drop-down list.

• For drivers, select the Delivery tab.

• Under the 'Delivery information' group bar, enter the following, if necessary:

  • Type the Driver fee amount per order to reduce the Net Cash Owed on a drivers checkout by the entered amount per order.

  • Type the Driver fee percent to reduce the Net Cash Owed on a drivers checkout based on the entered percentage of each delivery checks subtotal.

  • Type the Driver fee per mile to prompt for the starting mileage at clock in and ending mileage at clock out. The net mileage appears on the labor report for payroll to calculate driver reimbursement based on an agreed mileage rate.

  • Select the Drivers license expiration date drop-down list and select a date from the calendar that appears. Use the arrows to move between months and years.

  • Select the Insurance expiration date drop-down list and select a date from the calendar that appears. Use the arrows to move between months and years.

  Note: Delivery fees and driver fees are not related.

• Repeat this procedure for each employee that uses Aloha Takeout.

• Click Save and exit the Employees function.