Coins and Bills
Select Maintenance > Payments > Coins and Bills to access this function.
Use the Coins and Bills function to define specific coins and currencies to use for the reconciliation features. The reconciliation coin screen contains all U.S. coin currencies, from the penny to the silver dollar, as a default. You can customize the screen for International coin currencies to accommodate the coins you accept at your establishment. For example, if you are located on the northern U.S. border, and accept the Canadian dollar, you can add the Canadian dollar as a valid coin currency.
All countries have a currency value equivalent to the value of 1, such as the U.S. dollar, Japanese yen, Mexican peso, German deutschemark, or Canadian dollar. For the respective country, they have a coin currency subdivision to equal the value of 1. For example, the United Kingdom uses the British pound as the value of 1, and has coin subdivisions to equal a pound, such as 100 pence (100/1=100), 20 shillings (100/20=5), 4 crowns (100/4=25), and others. The coin value of these would be ‘0.01,’ ‘0.05,’ and ‘0.25,’ respectively.
Reference: Refer to the Drawer Reconciliation Feature Focus Guide - HKS310) and Employee Reconciliation Feature Focus Guide - HKS307 for more information on configuring and using defined coins.
Coin and Bill tab
Use the Coin and Bill tab to determine the number and name used to uniquely identify the currency. Valid entries are from 1 - 99. We recommend you define all active coins in order of their coin value, highest to lowest. You also use this tab to establish whether a currency is active, the value of the currency, and more.
Group Bar: Settings
Name — Identifies the coin or bill. Type a maximum of 15 alpha-numeric characters.
Active — Specifies the coin or bill is active in the system and appears on the coin count details screen in the FOH.
Tip: The default U.S. coin values appear first in the coin count details screen in the FOH when you enter your coin counts. If you do not accept U.S. currency, we recommend clearing ‘Active’ on these coins so they do not appear and the coins you do accept appear on the first page of the coin count details screen.
Value — Specifies the value of the coin or bill in relation to the whole value of the basic monetary unit. For example, for the U.S., the basic monetary unit is the dollar and the value of a dime in relation to the dollar is $0.10.
Roll value — Indicates the value of the coin when it is rolled for distribution. This amount must be evenly divisible by the coin value. For example, the value for a roll of quarters cannot be $10.01 because $10.01 is not evenly divisible by $0.25. When you click Save, the system calculates the number of coins that equals one roll and this value appears to the right.
Foreign currency — Designates the foreign currency to use for determining the symbol and conversion rate. When you modify a foreign currency, the change applies to all payments assigned to that foreign currency. Related Requirements: You define foreign currencies in Maintenance > Payments > Foreign Currencies.