Petty Cash Account
Select Maintenance > System Settings > Petty Cash Account to access this function. The Petty Cash Account function enables you to define a tracking system for petty cash transactions. There are two account types, paid in accounts for deposits to petty cash, and paid out accounts for petty cash disbursements. The Aloha POS system permits up to 60 petty cash accounts. Select from the following types, when you click the New drop-down arrow to add a new petty cash account.
Petty Cash Account types
Paid out petty cash accounts allow you to disburse cash payments.
Paid in petty cash accounts allow you to receive cash payments.
Note: The Gift Card Cash Out button function requires you stipulate a petty cash account for tracking and reporting when a guest requests the balance of their gift card in the form of cash. We recommend you create a paid out petty cash account specific to each gift card type for which you support cash out.
Petty Cash Account tab
Use the Petty Cash Account tab to configure paid in and paid out petty cash accounts for your store.
Group Bar: Settings
Name — Identifies the petty cash account. Type a maximum of 15 characters.
Account type — Indicates if the petty cash account is a paid out or paid in account. This option is read-only.
Ask for description — Indicates you want the Front-of-House (FOH) system to prompt for a description for each transaction posted to this petty cash account. Type a maximum of 25 characters.
Affects total cash owed — Used to note whether activity on the account affects bank deposits. If you are simply moving money to or from the safe, the activity does not affect the deposit. If you pay money to a vendor, the activity affects the deposit.
Starting bank (QS only) — Includes the current amount in this petty cash account in the starting bank amount. Required Options: You must select an account type of ‘Paid in’ to enable this option.
Report as non-cash tender — Designates a specific non-cash tender, such as a specific type of gift card, under which to report the activity on this petty cash account, allowing you to track the paid out activity separately. None is a valid option. Required Options: You must select an account type of ‘Paid out’ to enable this option. If you attach a non-cash tender to a petty cash account, the transaction does not appear in the regular Paid Out section on the Checkout report but instead appears in the non-cash transactions section.