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Aloha POS

About Aloha POS

Implementing

Advanced features

Field definitions

About this section

Activation Schedules

Additional Features (Corporate Administration)

Advanced Pizza Depletion - Pizza Sizes

Advanced Pizza Depletion - Topping Levels

Alert Settings

Auto Menus (TS only)

Barcode Messages

Break Reminder Messages

Break Rules

Campaign Rulebook (TS Only)

Cash Cards

Cash Drawers

Categories

Clock-In Message

Club Member (TS only)

Club Member Hold Reason (TS only)

Coins and Bills

Comp Codes

Comp Employees

Comps

Concept

Concepts

County

Custom EDC Response Messages

Custom FOH Reports

Day Part

Debug Event

Default Favorites

Deposit Reasons

Display Boards

Drink Dispensers

Employees

Event Schedule

Exception Modifiers (TS only)

Family Style - Family Style Groups (TS only)

Family Style - Plating Types (TS only)

Family Style - Portion Matrix (TS only)

Filter Text

Fiscal Calendar Settings

Fiscal Devices

Fixed Item Pricing (TS only)

Flex Tax Rule

Foreign Currencies

Gold Points (TS only)

Gratuities (TS only)

Guest Check Message

House Accounts

Installed Products (Global Administration)

Integrations

Interactive Messages

Item Cook Times

Item Cost

Item Routing

Items

Job Groups

Jobcodes

Labels

Labor Groups

Loyalty Providers

Main Screen Message

Media Files

Menus (TS only)

Minor Exemptions

Modifier Codes

Modifier Groups

Movie

No Sale Reasons

Occasion Categories

Occasions

Order Entry Queue

Order Mode

Par Templates

Pay Adjustments (formerly Other Wages)

Payment Device - Payment Devices

Payment Device - Payment Device Settings

Performance Measures

Petty Cash Account

Pos Access Levels

Price Changes

Price Level

Print Designer

Printer Groups

Printers

Promotions

Punch Edit Reasons

Report Settings

Revenue Center

Routing Level (QS only)

Scales

Screen Designer

Security Roles

Server Info Messages (TS only)

Size Groups (QS Only)

Skins

State

Store

Store Settings

Submenus (TS only)

Surcharge

Survey

Table Definition (TS only)

Tags

Tares

Tax Group

Tax Locale

Tax Type

Tender Groups

Tenders

Terminals

Terminated Employees

Termination Reasons

Tip-share Pools (TS only)

Tracking Item

Users

Video Controllers

Video Groups

Video Queues

Void Reasons

Volume Level

Waive Break Messages

Aloha POS

Additional Features (Corporate Administration)

Select Maintenance > Business > Additional Features (Corporate Administration, if using CFC) to access this function.

At the time of installation, the system creates a default record named ‘Corporate’ with the number ‘1.’ Any changes made in Additional Features affect that default record.

Corporate Owner tab

Use the Corporate Owner tab to define basic selections for the options on the Corporate Owner tab, such as number and name, as well as to indicate the options to appear in the application.

Name — Identifies the store. Type a maximum of 50 characters.

Group Bar: Options to display

Note: Changes do not appear in real time. You must log out of Aloha Manager and log back in to view any changes.

Display Aloha QuickService settings — Exposes Quick Service-related options in the system. Related Options: This is equivalent to the Fastfood marker file used to force Quick Service options.

Display Aloha TableService settings — Exposes Table Service-related options in the system.

Display cash card — Exposes all options that relate to cash cards.

Display Campus Card — Exposes all options that relate to Campus cards.

Display gift card — Exposes all options that relate to gift cards.

Display basic gift certificates — Exposes all options that relate to the Basic Gift Certificates feature, which is an internal Aloha POS feature used to track paper gift certificates. The Basic Gift Certificates feature does not require a security key license.

Display aloha gift certificates (TS only) — Exposes all options that relate to Aloha gift certificates.

Display quick count — Exposes all options that relate to the Quick Count feature.

Reference: Refer to the Quick Count Feature Focus Guide - HKS316 for further information.

Display VideoMX — Exposes all options that relate to interfacing with third-party kitchen display systems.

Display property management — Exposes all options that relate to interfacing with a property management system (PMS).

Display survey — Exposes all options that relate to the Survey feature.

Reference: Refer to the Customer Survey Feature Focus Guide - HKS304 for further information.

Display token distribution — Exposes all options that relate to the Token Distribution feature.

Display Aloha Loyalty — Exposes all options that relate to Aloha Loyalty.

Display gold points — Exposes all options that relate to the Gold Points loyalty program.

Display drink dispenser — Exposes all options that relate to the Drink Dispenser feature.

Reference: Refer to the Drink Dispenser Feature Focus Guide - HKS1677 for more information.

Display scales — Exposes all options that relate to the Scales feature.

Reference: Refer to the Scales Feature Focus Guide - HKS1480 for more information.

Display club membership — Exposes all options that relate to the Club Membership feature.

Display delivery — Exposes all options that relate to interfacing with the Aloha Delivery and Delivery/Frequent Buyer programs. We recommend using the newer product Aloha Takeout.

Display credit card — Exposes all options that relate to using credit cards.

Display Air Force — Exposes all options that relate to Air Force.

Display Vizor — Exposes all options that relate to Vizor. The Aloha POS system no longer supports this feature.

Display break rules — Exposes all options that relate to break rules.

Reference: Refer to the Employee Breaks Feature Focus Guide - HKS315 for more information.

Display Context Panels (QS only) — Exposes all options that relate to the Context Panels feature.

Reference: Refer to the Context Panels Feature Focus Guide - HKS346 for more information.

Display advanced pizza — Exposes all options that relate to the Advanced Pizza feature.

Reference: Refer to the Advanced Pizza in Quick Service Feature Focus Guide - HKS1673 or the Advanced Pizza in Table Service Feature Focus Guide - HKS321 for more information.

Display Family Style ordering (TS only) — Exposes all options that relate to the Family Style feature.

Group Bar: Restriction settings

Restrict price edit — Prevents managers from using the open item function to bypass item pricing by disabling the ‘Ask for Price’ and ‘Price Level’ pricing methods in Item Maintenance, and the ‘Ask for Price’ pricing method in Submenu maintenance and Modifier Groups maintenance.

Disable real-time updates — Suppresses the real-time update feature. When disabled, a message no longer appears to update the FOH terminal immediately when you add certain records or modify certain options in the system.

Group Bar: Employee maintenance

Employee number length — Specifies the number of digits the POS system accepts for an employee ID number.

Minimum number for multi-site employees — Specifies the lowest number in a range of employee numbers you can assign to above store employees. When you assign an employee number in this range, it appears in each store Emp.dbf to eliminate the need to add that employee manually to each store database.

Maximum number for multi-site employees — Specifies the highest number in a range of employee numbers you can assign to above store employees. When you assign an employee number in this range, it appears in each store Emp.dbf to eliminate the need to add that employee manually to each store database.

Display Tax identifier for Multi site employees — Causes the tax ID for multi-site employees to appear in the Employees function at stores other than their home stores.

SSN Validation — Performs a Social Security number validation check on the number entered in the ‘Social security number’ option in Maintenance > Labor > Employees.

Do not export SSN to POS — Prevents a Social Security number from exporting to Emp.dbf at an individual store. When selected, Emp.dbf shows zeros in the SSN and SSNTEXT columns.

New hires require approval — Determines how ‘Employment status’ in Maintenance > Labor > Employees > Status tab operates. If you select this option, ‘Employment status’ is unavailable for store-level employees, and appears as ‘Pending’ until a corporate-level employee changes the status. The employment status appears as ‘Active’ by default.

Undefined employee code 1 through 5 label text — Indicates the label text for user-defined options that appear in Maintenance > Labor > Employees > Custom Settings tab. User defined options help you track additional information, such as if the employee is a smoker, owns a car, or other information useful for your establishment. Related Requirements: After you create the label text here, define a value for the option in Maintenance > Labor > Employees > Custom Settings tab. For example, to track the number of smokers you employ, replace ‘Undefined employee code 1 label text’ with ‘Smoker.’ The word ‘Smoker’ appears in the Employees function on the Custom Settings tab in place of ‘Undefined Code #1.’ The Aloha POS system does not use the information on any Aloha reports.

Required Employee Fields tab

Use the Required Employee Fields tab to make certain options in the Employee function mandatory. This helps to obtain consistent information about each new hire you add to the system. When you select a specific option on this tab, the corresponding option in the Employees function becomes mandatory (a red indicator appears next to the option) and must match its counterpart under the ‘POS Employee Fields’ group bar on the ‘Required Employee Fields’ tab, before the system allows you to save the employee record.

Group Bar: POS Employee Fields

SSN/Identification — Indicates the ‘Social security/Identification number’ option in the Employees function is mandatory. The Aloha POS system denotes mandatory options with a red indicator.

Note: This option is always required; therefore, it is selected and unavailable for edit.

Last name — Indicates the ‘Last name’ option in the Employees function is mandatory.

Note: ‘Last name’ is always required and the default selection is selected and unavailable for edit.

First name — Indicates the ‘First name’ option in the Employees function is mandatory.

Middle (Name/Initial) — Indicates the ‘Middle (Name/Initial)’ option in the Employees function is mandatory.

Birthdate — Indicates the ‘Birthdate’ option in the Employees function is mandatory.

Export ID — Indicates the employee identification number that is recognized by third-party software for electronic payroll processing is mandatory. For example, enter the employee ADP number for an ADP interface.

Start date — Indicates the ‘Start date’ option in the Employees function is mandatory.

Address 1 — Indicates the ‘Address 1’ option in the Employees function is mandatory.

City / Town — Indicates the ‘City / Town’ option in the Employees function is mandatory.

State — Indicates the ‘State’ option in the Employees function is mandatory.

Postal code — Indicates the ‘Postal code’ option in the Employees function is mandatory.

Telephone — Indicates the ‘Phone number’ option in the Employees function is mandatory.

Job code — Indicates the ‘Jobcode’ option in the Employees function to appear.

Job status — Indicates the ‘Job status’ option in the Employees function is mandatory.

Marital status — Indicates the ‘Marital status’ option in the Employees function is mandatory.

Number of dependents — Indicates the ‘Number of dependents’ option in the Employees function is mandatory.

Undefined code 1 through code 5 — Indicates the ‘Undefined code 1’ through ‘Undefined code 5’ options in the Employees function are mandatory.

Default Values tab

Use the Default Values tab to control the default behavior of biometric elements in your POS system, such as fingerprint scanners. Biometric identifiers add an increased layer of security.

Group Bar: Employee Fields

Use fingerprint scanner for clock in — Requires a fingerprint scan for employees to clock in at the beginning of a shift.

Use fingerprint scanner for login and manager approval — Requires a fingerprint scan to log in to the system and for manager approval when required.

  • In this Article

  • Corporate Owner tab

  • Group Bar: Options to display

  • Group Bar: Restriction settings

  • Group Bar: Employee maintenance

  • Required Employee Fields tab

  • Group Bar: POS Employee Fields

  • Default Values tab

  • Group Bar: Employee Fields

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