Select Maintenance > Business > Store to access the Store function. The Store function enables you to configure default system settings for your store. The system automatically creates a store record during the system installation/import process and the function separates options in this record into groups, based on the area of the Aloha POS system affected by your selections. Select the Security group located at the bottom of the screen.

Security group

Use the Security group to define important security restrictions for the entire restaurant and all employees. Options in the Security group include:

• Additional features, such as Drawer and Payment Reconciliation, and Aloha Spy.
• Security restrictions for servers, such as disabling the check transfers, and operating as a ‘blind’ server.
• Security restrictions for bartenders, such as printing an audit check, disabling the ‘Add to Tab’ button the bartender’s screen, and operating as a ‘blind’ bartender.
• Requirements for passwords, such as the minimum and maximum number of digits, and if passwords are disabled, optional, or required.
• Whether BOH users can change item prices.
• Cash drawer security requirements, such as pre-opening the cash drawer without a transaction, and hiding the cash drawer amount from the employee.

Group Bar: POS Security

Enable running sales totals (Non-reset totals) — Carries sales totals over to the next day of business without resetting them to zero. These figures appear on the BOH Sales Summary and Weekly Summary reports.

Require manager to change dayparts (TS only) — Requires you to manually change day parts at the FOH terminal, with the Day Parts button on the FOH System screen. If cleared, the day part automatically increments per the times defined for each day part. Related Options: To configure the opening time for the restaurant, access Maintenance > Business > Store > Store Settings tab > System group and type the time of day in ‘Open time’ under the ‘Day/Time’ group bar. Related Requirements: To define day parts, access Maintenance > System Settings > Day Part.

Disable transfers — Disables the ability for servers to transfer tables. Related Options: To allow an employee to override this option, access Maintenance > Labor > Pos Access Levels > Access Level tab and select ‘Manage transfer tables’ under the ‘Financial’ group bar, and then assign the access level to the employee.

Enable Aloha spy — Activates the Aloha Spy feature, which interfaces with the TVS security video. The camera in use displays order entry information, along with the image, in the BOH. Related Options: Selecting this option enables ‘Output check number.’

Display Restaurant Guard icon on terminal — Displays the Aloha Restaurant Guard logo on the FOH floating logo screen, indicating the employee theft prevention system (Aloha Restaurant Guard) is active. Documented Version: v12.3.

Output check number — Sends the guest check number to the video security monitor, recording the number as part of the video image while continuing to record the check ID number in the Trans.log. The check number is the number that prints on the check and appears in reports, making it easier to associate on-screen activity with a specific check number. If you clear ‘Output check number,’ the system sends the check ID to the video security monitor instead. The check ID is a number generated by the system using a complicated algorithm. Although this number contains more detailed information about the check, it is more difficult to associate this number with a specific guest check. Required Options: You must select ‘Enable Aloha spy’ to enable this option.

Server sales are hidden until checkout (TS only) — Prevents employees from seeing sales totals until checkout. This accommodates environments that do not allow employees to reconcile their own banks and perform blind money drops.

Run employee payment reconciliation from — Determines the physical location from which you will perform employee or drawer reconciliation.

Front of House — Activates and enables you to run reconciliation functions from FOH terminals only.

Front of House and Back of House — Activates and enables you to run reconciliation functions from either the FOH terminal or the BOH computer by accessing Functions > Payment Reconciliation. This accommodates environments that can spare the use of a terminal while reconciling a drawer.

Ignore tender configuration in cash reconciliation and starting bank — Allows the system to use only the values defined in Maintenance > Payments > Coins and Bills. If cleared, the system uses the values defined in Maintenance > Payments > Coins and Bills, as well as in Maintenance > Payments > Tenders, and therefore, does not support multi-currencies. Documented Version: v12.3.

Drawer resets automatically upon checkout — Specifies the drawer totals to reset after an employee performs a drawer checkout. This option bypasses the ‘Would you like to reset the drawer totals?” screen.

Print only drawer checkout slip header — Prints the checkout header during reset of the drawer in a drawer checkout.

Manager Mode expires (in minutes) (QS only) — Defines the maximum number of minutes allowed for the system to remain in Manager Mode without activity. Required Options: You must access Maintenance > Screen Designer > Quick Service Screen Designer and create a Manager Mode Toggle button to provide access to Manager Mode on a terminal where another employee is already logged in to the FOH. Documented Version: v15.1.

Group Bar: POS Security id="bartender-security-ts-only"> Bartender Security (TS only)

Use the options under this group bar to enforce security on employees clocked in with the bartender job code.

Disable add to tab button — Disables the Add to Tab button on the FOH order entry screen for all bartenders, preventing them from entering new items without a current tab or adding them to a previously named tab.

Display check total on Order Entry screen (value overwritable in Jobcode applet) — Displays the running subtotal, tax, and total of the check on the FOH order entry screen for all bartenders. If cleared, all bartenders must order all unordered items, or commit them to an order mode, before the totals display.

Allow merge tabs — Allows all bartenders to merge tabs, even if comps and promos were applied. To enforce this security, clear this option.

Print bartender audit check — Prints an audit chit at the local printer that displays a summary of items bartenders enter, because the system does not print the bartender’s own chits. Management can collect bartender audit chits periodically, to monitor activity at the bar. Related Options: Selecting this option enables ‘Print prices on audit check.’

Print prices on audit check — Prints prices with items on the bartender audit check. Required Options: You must select ‘Print bartender audit check’ to enable this option.

Print full summary on checkout — Prints on the checkout a summary of items entered by a bartender.

Bartender sales are hidden until checkout — Prevents bartenders from seeing sales totals until checkout. This accommodates many environments that do not allow employees to reconcile their own bank and perform blind drops.

Group Bar: POS Password

Minimum password length — Specifies the minimum number of digits allowed for manually entered log in IDs and access approvals. This option does not apply to mag card use.

Maximum password length — Specifies the maximum number of digits allowed for manually entered log in IDs and access approvals. This option does not apply to mag card use. This option must be equal to or greater than the ‘Minimum password length.’

Password method — Determines whether you disable, require, or optionally enter passwords in the FOH. Passwords are an extension to the employee log in ID. For example, if the employee log in number is 100, and the password is 100, then the employee must enter 100100 to log in to the system.

Disabled — Disables the use of FOH passwords, including mag cards. The Change Password button does not appear on the FOH Employee screen.

Optional — Enables any employee to log in to the system either with, or without, a password extension.

Required — Requires all employees to use passwords.

Group Bar: Restrictions

Allow refund orders by access level (TS only) — Uses POS access levels to determine who can perform refunds.

Restrict open items by access level (QS only) — Uses POS access levels to determine who can enter open items.

Minimum open item amount — Sets the lowest price that you can enter for an open item amount.

Maximum open item amount — Sets the highest price that you can enter for an open item amount.

Maximum check amount — Sets the maximum amount, including taxes and surcharges, you can add to the guest check. Type a dollar amount of $0.01 to $999,999.99. Type 0 if you do not want to set a restriction. An error message appears when you exceed this amount and you cannot add more items to the current check. You must close the check, and start a new one.

Maximum number of items on a check — Indicates the maximum number of items you can add to the check. The system takes the number of lines on a check into account, such as blank lines, balance due lines, tax lines, subtotal and total lines, to determine when you reach the maximum. An error message appears when you try to exceed this number and you cannot add more items to the current check. You must close the check, and start a new one.

‘Clear’ removes all (un)ordered items (TS only) — Enables the ‘Clear’ button on the FOH screen to remove all items on the check whether they are ordered or unordered.

Limit the time that items can be cleared before ordering (QS only) — Enforces a time limit in which an employee can remove an unordered item from a check without manager approval. Related Options: Selecting this option enables ‘Number of seconds’ and ‘Void items when cleared past the time limit.’ Documented Version: v12.3.

Number of seconds (QS only) — Specifies the amount of time (in seconds), from 0 to 999, that an employee must remove an unordered item from the check without requiring manager approval. If you remove an unordered item from a check after the number of seconds specified here, you must specify a void reason in ‘Void items when cleared past the time limit,’ to establish a default void reason; otherwise, the system prompts for a void reason.Related Options: You must select ‘Limit the time that items can be cleared before ordering’ to enable this option. Documented Version: v12.3.

Void items when cleared past the time limit (QS only) — Specifies the default void reason for items you remove after the allotted time limit. Select ‘None’ to prompt for a void reason. Be aware this option may have implications on inventory, store-level reporting, and above-store reporting. You might want to select a reason with ‘Return voided items to inventory’ selected, to avoid potential inventory tracking issues. Required Options: You must select ‘Limit the time that items can be cleared before ordering’ to enable this option. Documented Version: v12.3.

Limit the time that items can be voided after ordering — Enforces a time limit (in minutes) after which an employee cannot void an ordered item from a check without manager approval. Related Options: Selecting this option enables ‘Number of minutes.’

Number of minutes — Specifies the amount of time (in minutes), from 0 to 999, after which an employee cannot void ordered items without requiring manager approval. Required Options: You must select ‘Limit the time that items can be voided after ordering’ to enable this option.

Disable split items (TS only) — Disables the ability for all employees to split items between checks. Related Options: To restrict employees from splitting checks and items by access levels, access Maintenance > Labor > Pos Access Levels > Access Level tab and clear ‘Split checks’ under the ‘Financial’ group bar, and then assign the access level to the employee.

Limit the time on check activity after a split check — Designates to start a timer as soon as an employee initiates the split check function. If the check remains open when the time limit expires, a manager must approve any activity on the parent or any split of the check, to reset the timer and allow the employee to continue working with the check. Required Options: Selecting this option enables ‘Number of seconds.’ Documented Version: v14.1.

Number of seconds — Designates the number of seconds after an employee initiates the split check function at which a manager must approve the activity on any split of a check. Related Options: Selecting this option enables ‘Number of minutes.’ Required Options: You must select ‘Limit the time on check activity after a split check’ to enable this option. Documented Version: v14.1.

Limit the number of split check functions after the first check print — Designates to limit the number of times an employee can initiate the split check function for a check after printing any check in the split. If an employee tries to initiate the split check function after reaching the limit, a manager must enter a password to allow the employee to continue working with the check. Related Options: Selecting this option enables ‘Number of split check functions.’ Documented Version: v14.1.

Number of split check functions — Designates the maximum number of times an employee can initiate the split check function for a check after printing any check in the split. Required Options: You must select ‘Limit the number of split check functions after the first check print’ to enable this option. Documented Version: v14.1.

Allow checks with comps, promotions and/or tax exempt items to be split — Enables employees to split a guest check to which a promotion, comp, or tax exemption has already been applied. Required Options: To allow an employee to split checks, access Maintenance > Labor > Pos Access Levels > Access Level tab and select ‘Split checks’ under the ‘Financial’ group bar, and then assign the access level to the employee.

Enable Adjust Payments button (TS only) — Enables employees to adjust payments on their own closed checks. If cleared, managers must make payment adjustments with the ‘Adjust Payments’ button in the FOH Financials screen. Related Options: To allow an employee to adjust payments, access Maintenance > Labor > Pos Access Levels > Access Level tab and select ‘Adjust payments’ under the ‘Financial’ group bar, and then assign the access level to the employee.

Disable Tax Exempt (TS only) — Removes the Tax Exempt button from the FOH Close screen so that employees cannot apply a tax exemption.

Cannot move payment types — Prevents employees from moving applied payments from one split check to another. Required Options: To allow an employee to split checks, access Maintenance > Labor > Pos Access Levels > Access Level tab and select ‘Split checks’ under the ‘Financial’ group bar, and then assign the access level to the employee.

Day range to perform tip and sales distribution — Establishes whether you allow the distribution of tips and sales for checks from prior days, checks from the current day, or checks from both, when using Tip and Sales Distribution.

Previous days — Works with checks from previous days only and not checks for the current day.

Current — Works with checks for the current day only and not checks from previous days.

Current and previous days — Works with checks from previous days and for the current day.

Disable petty cash accounts — Disables the use of petty cash accounts in the Aloha POS system.

No gift certificate numbers (TS only) — Prevents employees from entering gift certificate numbers and disables the gift certificate range checking and tracking features.

Restrict checkout from queues with open checks (QS only) — Does not allow the last employee with cash accountability for an order entry queue to check out, if there are any open checks in the order entry queue, regardless of who opened the check. Documented Version: v12.3.

Restrict user from voiding own items (overrides ‘Void items’ access level) — Prevents an employee assigned to an access level with ‘Void Items’ selected from voiding items on their own transactions. A manager approval screen appears allowing another authorized employee to perform the void. For example, the Nevada Gaming Board does not allow an employee to void their own items. Documented Version: v14.1.

Limit to one quick refund per closed check (QS only) — Prevents employees from refunding a closed check multiple times using the Quick Refund function. Related Requirements: You configure the Quick Refund button in Maintenance > Screen Designer > Quick Service Screen Designer. Documented Version: v19.3.

Restrict Adjust button from view on tender screen... (TS only) — Removes the Adjust button from the Close screen to prevent adjustments to the guest check. If you leave this option cleared, any employee assigned to an access level with ‘Adjust payment’ selected can adjust the payment applied to the guest check. Documented Version: v15.1.

Group Bar: Cash Drawer

Pre-open cash drawer (QS only) — Pre-opens the cash drawer on each cash in/out transaction.

Do not display the amount of cash in the drawer — Conceals the cash drawer amount. If selected, the calculated amount in the cash drawer does not appear on the drawer screen.

Disable bartender drawer access unless enabled on the jobcode (TS only) — Prevents an employee from accessing bartender cash drawers unless assigned the appropriate job code.

Limit public cash drawer to revenue center (TS only) — Prevents an employee from using a public cash drawer in one revenue center, if the employee already has transactions in another revenue center. Related Options: You must access Maintenance > Hardware > Cash Drawers > Cash Drawer tab and select ‘Public cash drawer’ under the ‘Settings’ group bar, to enable a drawer to become public.

Disable cash drawer timeout — specifies the cash drawer can remain open without on screen or audible warnings until you close it. The system allows you to enter orders and perform other POS functions even when the drawer is open. Clear this option, if you want to define a timeout threshold, an audible beep, or both, to assist with system security. Related Options: You must select ‘Do not allow order entry when cash drawer is open’ to prevent the entering of new orders while the cash drawer is open. Documented Version: v12.3.

Drawer timeout seconds — Specifies the number of seconds the cash drawer can remain open before the audible alarm sounds. The alarm begins immediately if you set this value to zero (0). Required Options: You must clear ‘Disable cash drawer timeout’ to enable this option. Related Options: You must select ‘Do not allow order entry when cash drawer is open’ to prevent an employee entering new orders while the cash drawer is open. Documented Version: v12.3.

Beep on timeout — Produces an audible beep when the cash drawer is open longer than the value in ‘Drawer timeout seconds.’ The alarm sounds immediately, if you set the value in ‘Drawer timeout seconds’ to zero (0). Related Options: You must clear ‘Disable cash drawer timeout’ to enable this option. Documented Version: v12.3.

Display message box on timeout (TS only) — Causes a message box to appear when a drawer times out. Required Options: To define the time out value for drawers (in seconds), type the value in ‘Drawer timeout seconds.’

Do not allow order entry when cash drawer is open — Prevents the cash drawer from opening while an employee enters orders. Once an order is complete, the cash drawer opens.

Logout on timeout (TS only) — Automatically logs out the current employee from the system when the cash drawer times out. Required Options: To define the timeout value for drawers (in seconds), enter the value in ‘Drawer timeout seconds.’

Open cash drawer when closing a refund check (TS only) — Automatically opens the cash drawer when an employee issues a refund.

Open drawer when check balance is zero — Automatically opens the cash drawer when the check reaches a zero balance. A zero balance occurs when you add items to a check, then use a void, comp and/or a promotion to back it down to zero. A zero balance also occurs when employees try to close a check with a zero priced item, such as water. Related Options: This option overrides ‘Open drawer on close’ located in Maintenance > Payments > Tenders > Tender tab under the ‘Settings’ group bar.

Do not allow cash drawer to be opened for non-sale transactions (TS only) — Removes the No Sale button from the Working with Tables or Working with Tabs screens so that employees cannot open the cash drawer for no sale transactions, such as making change for a customer. Related Options: To restrict an employee from performing a no sale function by access level, access Maintenance > Labor > Pos Access Levels > Access Level tab and clear ‘No sale’ under the ‘Financial’ group bar.

Do not allow cancellation of cash declaration — Prevents employees from canceling their cash declaration. When selected, the Cancel button does not appear on the FOH Enter Declared Cash screen. Required Options: To require employees to declare their cash, you must access Maintenance > Labor > Job Codes > Financial tab and select ‘Must declare tips at clock out’ under the ‘Tips’ group bar, and then assign the job code to the employee. Related Requirements: You must access Panel Editor and add the Checkout button function to an available panel, with ‘Automatically Open Cash Drawer’ selected, to benefit from this feature.